Jacky Benson

Jacky Benson
posted in mentor circle: Charlotte City Circle

Jan 16, 2026 at 15:13

Recently, I decided to organize my contact database and realized that it had accumulated a huge number of duplicate records and unnecessary information. For example, I had several versions of the same companies with different phone numbers and addresses, and I got completely confused about which information to use. I tried manually checking each record, but it turned out to be too time-consuming. I’m curious if there are any proven ways to quickly clean such databases and get rid of unnecessary clutter so that only relevant information remains. This is especially important for business contacts, when you don’t want to waste time on extra verification.

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  • Paul Milis

    Paul Milis

    Jan 16, 2026 at 15:55

    Honestly, I rarely deal with such databases myself, but it’s interesting to see how people look for optimal solutions for everyday tasks. Sometimes discussions like this help you understand how much time and effort can be saved just by changing your approach or using specialized tools. Personally, I usually try to keep my files organized from the start so I don’t have to spend hours later sorting through old records, but I like that practical methods for large databases are being discussed here.
  • Lusia Grays

    Lusia Grays

    Jan 16, 2026 at 15:38

    I had a similar experience when I was trying to optimize a client database for mailings. At first, I also tried cleaning it manually, and it was a nightmare. Then I found several tools that help automate the process and track duplicates, which really saved a lot of time. On this page, there’s a description of approaches for collecting and structuring data that help identify unnecessary or duplicate records, especially if you’re working with a large list of addresses and companies. I personally used these methods, and now the database is much cleaner — duplicates have practically disappeared, and the needed contacts are easy to find. I also recommend always keeping a backup, because sometimes the system might mark useful records as unnecessary.

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